E-Mail for Busy Professionals

This came about after talking to a client who runs a big company that advertises widely. He asked me why the vast majority of his leads came via his website or the phone when he took such good care to place his e-mail address at top of each advertisement. Why did no-one seem to use or remember it?

Our subsequent conversation produced advice that I hope will be useful for everyone else out there who uses their e-mail as a business tool:

Don’t Use a Free E-mail Address

That includes Hotmail, Yahoo, Google, BellSouth, Alltell and others. There are given away free to anyone who wants to sign up. That image doesn’t match with the professionalism that most businesses want convey.

Do Use an E-mail Address Based on Your Web Address.

When you’re advertising, its vital to make things as simple as possible. People will be confused if your web address is www.IsellHouses.com but your e-mail address is [email protected]. As a quick test, I went through two widely-distributed. magazines, Over half of the advertisers had committed this simple mistake.

Simplify things by setting up an e-mail address such as [email protected]. I sometimes hear the reply that “I haven’t done this yet, because its too difficult”. Well, if you can’t find a friend, your computer-savvy son or anyone else to help you master the intricacies of Outlook Express, there are websites such as Mail2Web.com where you can pick up your e-mail directly. The technical term for e-mail like this is POP3.

Do Advertise Your E-mail on Every Page of Your Website

It’s a myth to think that you are automatically opening yourself up to spam by placing your e-mail on the web as often as possible. With a little snippet of code you can easily protect your e-mail. Either your webdesigner can help with this or by searching Google for “Hide Your E-mail Address from Spam” you’ll be able to find the answer easily. Your e-mail address is much too important to hide away.

Don’t Put Your Logo or Any Images in Your E-mail

There are numerous problems cause by adding an image to every e-mail you send out, but I‚Äôll just list a couple here. First, you’ll mislead people who receive your e-mail and see that there is an attachment to your e-mail. Second, some e-mail software can misread a logo attached to a signature and cause it to repeat all over the background of the e-mail.. The same advice goes for using odd fonts, bright colors and long-winded company details in your signature. Keep it simple.

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